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Procedures and Information

School Hours

The school day at the Ross University School of Veterinary Medicine (RUSVM) Preparatory School begins at 8:00 a.m. Students should not arrive before 7:30 a.m. Students will walk with their teacher in class groups from their classroom to the library for assembly. They need to be in their places by 8:00 a.m.

Being punctual is an important part of being successful in school and in life. The beginning of the day sets the pace for the remainder of the day and parents are encouraged to have their children at school on time.

The school day at the RUSVM Preparatory School ends at 3:00 p.m. Daycare and preschool children must be picked up promptly at 3:00 p.m. Students from kindergarten through 8th grade may remain for, or if required for, after school activities and clubs but must be picked up before 5:00 p.m. After care is provided for students who are not registered for clubs or after school activities, specifically K-8 children of parents who are in classes or labs in the afternoon, from 3:10 p.m. - 5:00 p.m.

Parents must notify their student's teacher if their child is ill on a school day and will not be in attendance. Children with colds and communicable illnesses should be kept home for their best interest as well as that of the other students. See document on Exclusion Periods for Illness at the end of this document.

After School Program

The RUSVM Preparatory School offers an after school program designed specifically for the K-8 children of parents who are in classes or labs in the afternoon, from 3:10 p.m. - 5:00 p.m. Children in the after school program must stay with the teacher in charge. At no time may children remain at the school after 5:00 p.m. unless their parents are supervising. Please do not ask your children to meet you anywhere other than at the prep school.

If children in daycare through preK are staying beyond 3:10 please ensure that you have signed up on the after school sheet in their room.  This will allow for adequate staffing.  If someone other than the parent is picking up a child from this room, they should only do so as they are leaving campus. No one other than the child’s parent may take daycare-preK children outside to play after school.

The RUSVM Preparatory School will attempt to offer a variety of activities after school, which students may sign up for including various sports, arts, and music lessons. In some instances, a fee may be charged, which is paid to the person offering the activity.

If students plan to leave campus with anyone other than a parent, the parents must give permission directly to the teacher in charge or a member of the administrative team.

School Attendance

Research indicates that a child gains most when he or she is in attendance at school on a daily basis and interacts with other students during the learning process. Regular attendance is important to success in school and establishes good work habits and self-discipline. School policy requires students to attend all scheduled classes each day unless there is a valid reason for the absence. If your child will not be in school, please notify the teacher as soon as possible. Keeping children out of school for reasons other than ill health is strongly discouraged.

Vacations and time off island should be arranged during the weeks when school is not in session. 

Early Dismissal

If it is necessary for a student to leave early, the parent must arrange this with school administration or the student must bring a written request from the parent or guardian to school. The following information should be included with the request:

  1. Student name.
  2. Time of dismissal.
  3. Time of return.
  4. Reason for request.
  5. Signature of parent/guardian.

We ask that you to make medical and dental appointments after school hours, on weekends, or on mid-semester break days whenever possible.

Student Absences

Parents must notify the school in writing at least five school days in advance of a student expecting to be absent for an extended period of time (i.e., more than two days). Make-up work will be assigned at that time. All make-up work is to be completed prior to the student’s return to school.

When a student has missed school, the teacher will determine what, if any, work needs to be made up. Deadlines will be given and parents are encouraged to work closely with their children in getting the work completed and turned-in in a timely manner. 

Drinks and Snacks

Students will have a snack break in the morning. During this time students are allowed snacks brought from home. Parents are encouraged to send healthy snacks (fruit, crackers, granola bars, etc.).


A catered lunch option is provided to students at a minimal cost on selected days each week. Students may also bring a bag lunch if they choose. A monthly sign-up sheet will be sent home.

General Dress Regulation

Appropriate dress and grooming is expected in an effort to provide a safe, healthy, orderly, and positive environment. Students are expected to come to school in appropriate attire for classroom learning.

  • RUSVM Preparatory School requirement is a prep school shirt and khaki pants, skirt, or moderate length shorts.
  • Hats and other belongings with profanity or advertisements of tobacco, alcohol, or violence are prohibited.
  • Hats may not be worn inside the school building.
  • If a student is not dressed appropriately for school, he/she will be asked to change clothing. 

Parent-Teacher Association

The Parent-Teacher Association (PTA) is the official organization of school volunteers. The PTA provides volunteer opportunities to teachers and parents and serves as an advocate group to support students and staff. The PTA works closely with the superintendent of the prep school.