All the information you need to receive your degree
When it comes time to receive your Doctor of Veterinary Medicine, there are some important steps and information to consider.
You may graduate (aka. conferral) during any of our three trimesters, and that is not to be confused with the Commencement Ceremony, which is purely ceremonial and does not confer your degree or guarantee completion of the program. It is your conferral date, not the date of the Commencement Ceremony, that will appear on your diploma and is considered the date on which you become a DVM.
Below you’ll find pertinent information regarding your degree conferral, honors, diploma distribution, NAVLE® eligibility, licensure, special graduation dates and more. For any additional questions regarding the graduation, please e-mail: [email protected]
You must declare your intent to graduate by completing the Graduation Application on AskRoss via myRoss. To declare, you must:
- Log into myRoss
- Click on Ask Ross: Find Answers, Ask Questions icon (Make sure the pop-ups are allowed for browser)
- Click on “Graduation Application” in Menu Bar
- Select Create New Graduation Application
- Click submit when finished
The information you enter into the Graduation Application will determine how your name will appear on your diploma, and where your diploma will be mailed. If you request a last name that differs from our records, you will be required to complete an official name change before your diploma can be issued.
You will not be considered for graduation nor will a final degree audit be completed without receipt of the Graduation Application. Please be advised that this application is required by the Office of the Registrar and relates to degree conferral only – it does not confirm your intent to attend the commencement ceremony in May.
Please submit the Graduation Application by:
- November 29, 2019 is the deadline for January 31, 2020 anticipated graduates
- February 15, 2020 is the deadline for May 31, 2020 anticipated graduates
- May 15, 2020 is the deadline for September 30, 2020 anticipated graduates
In order to complete the program and receive your degree, you must meet the following requirements:
- Successful completion of all courses in the pre-clinical curriculum
- Successful completion of the 45-week clinical curriculum (including externships)
- Submission of your Graduation Application via myRoss
- All outstanding balances owed to the university must be satisfied with the Office of Student Finance
- All final, official clinical transcripts and administrative documents must be received so that the Office of the Registrar may complete an internal final degree audit. The final degree audit consists of a review of all of the above items and your academic file.
- For more information on requirements, please access the academic catalog.
Your honors status, if applicable, will be printed on your DVM diploma. It is important to note the pre-clinical cumulative GPA through 7th semester is used to determine your honors status and ranking – clinical grades are not factored in. Honors designations and cords are as follows:
7th Semester Cumulative GPA
Honors (Single silver honor cord)
High Honors (Single gold honor cord)
Highest Honors (Double gold honor cord)
Your original diploma will be mailed to the address provided on the Graduation Application within three to five weeks of your graduation date as long as your file is complete and there are no holds on your account. Diplomas will not be distributed at the May 2020 commencement ceremony, nor is the ceremony date considered your official graduation/conferral date.
When submitting your Graduation Application, be sure to provide a physical address (no P.O. boxes) where your diploma can be mailed, or update your permanent address on myRoss if it has changed.
- To have a transcript, letter of completion, or certified copy of your diploma sent to you or a third party, please complete an OSPD Transcript Request form on myRoss, and provide complete and accurate recipient information. Please note that transcripts cannot be transmitted via email under any circumstances.
- Licensure forms can be submitted to our office by mail, fax, or email.
- Please note that document requests cannot be made over the phone, and no documents are sent automatically on your behalf. All requests must be submitted through myRoss or in writing. Processing time for documents is 3-5 business days (if you need your request held until your degree is conferred, you can expect them to go out within 1-3 days of your clear date).
- Each state board has different requirements to apply for licensure in their state. You will need to research the state in which you are applying and follow their application process.
We cannot release degree-confirming documentation prior to your official conferral date and completion of your final degree audit. Depending on each state boards’ specific processing times, most students can expect to be licensed within a week or two of their conferral date as long as all clinical grades have been received.
Office of the Registrar
3005 Highland Parkway
Downers Grove, IL
Email: [email protected]
A letter of intent is a document confirming that you are currently completing your clinical rotations during the final year of your veterinary program and when you are expected to graduate. You may request a letter of intent within the Registrar Forms area in myRoss. (myRoss |Student Services | Registrar |Registrar Forms | School of Veterinary Medicine Forms)
You must be approved to take the NAVLE® examination by a licensing board. Two applications must be submitted: the licensing board application for NAVLE® approval and the NAVLE® application itself.
- Licensing board application for NAVLE® approval: Each licensing board has its own application form and its own deadline and fee. Candidates should always check with the licensing board to be sure they are providing the board with all required documentation.
- NAVLE® application: Each licensing board sets its own NAVLE® application and fee schedule. Most boards prefer that candidates submit their NAVLE® application and payment directly to the ICVA office, but some boards want candidates to submit their NAVLE® applications and payment through the licensing board. Candidates should always check with the licensing board to be sure they are following the board's preferred application procedures and communicate any needs to Ross via myRoss.
The NAVLE® will be administered during the following upcoming testing window:
- November 18 - December 14, 2019
- April 13 - 25, 2020
To register for the NAVLE®, you must have an expected graduation date no later than ten months from the last day of your preferred testing window, except for those applying through California, Nebraska, and New York, for which the requirement is eight months. If the state in which you are applying for the NAVLE® requires proof of enrollment in veterinary school, you can print a letter of intent through the Registrar Forms area of myRoss. Please visit http://www.icva.net for more NAVLE® information.
If you are a Canadian student, please contact the Canadian Veterinary Medical Association - National Examining Board and follow their NAVLE® application procedures and requirements.
For further information regarding degree conferral and diplomas, transcripts, and licensing, please contact the Office of the Registrar at [email protected]
Please note that all document requests must be submitted through myRoss.
For information regarding the commencement ceremony or alumni relations, please contact the Office of Institutional Advancement & Alumni Relations at [email protected]
Ross Vet has three official “graduation dates” per year on which DVM degrees are conferred. Please see the table below to determine your expected graduation date:
If your last day of clinical year is:
Then your graduation/conferral date is:
October 1, 2019 – January 31, 2020
January 31, 2020
February 1, 2020 – May 31, 2020
May 31, 2020
June 1, 2020 – September 30, 2020
September 30, 2020
Please note your graduation date is the date that will appear on your DVM diploma and reported to potential employers or third-party agencies.
NOTE: All graduation requirements must be met on or before a graduation/conferral date in order for you to qualify for that date. Students completing their clinical coursework after September 30th will be eligible for graduation/conferral in January unless they qualify for a special graduation date.
A Special Graduation Date (or early conferral) of your DVM degree may be approved under one of the following circumstances:
- Due to the action or scheduling of your clinical institution, you will complete your 45-week clinical year during the month after the standard conferral date. However, if your completion date falls after the standard conferral date due to your own action, such as taking a leave or failing a course during your clinical year, you will not be eligible for this type of Special Graduation Date.
- You received an employment offer that is scheduled to begin before or shortly after your scheduled conferral date. You must submit a signed contract of employment to the Office of the Registrar along with your Special Graduation Date request (offer letters are not sufficient). This is submitted via AskRoss or email to [email protected].
When applying for a special graduation date, you must still submit an application for graduation via myRoss.
Special Graduation Dates can only be issued on the 15th or last day of the month, and all graduation requirements must be met by the requested date. Under no circumstances will a Special Graduation Date be awarded prior to your completion of all clinical rotations and externships.
To apply for a Special Graduation Date, please submit a written request via myRoss two months prior to your requested date, and include your preferred Special Graduation Date, your most up-do-date clinical schedule, a copy of your signed contract (when applicable), and the date by which you expect to finish your clinical year. You will be notified via email if further information is needed or if your requested date is approved, and approval will be contingent upon meeting all conferral requirements by the approved date.
If you are approved for a Special Graduation Date, please be aware that your clinical affiliate must provide a final official transcript to the Office of the Registrar prior to the completion of your degree audit. Your file will remain in a pending status until all grades are received and processed. You may need to request that your clinical site submit your final grades to us early.